Digi- ja väestötietovirasto

The Digital and Population Data Services Agency and Finnish Tax Administration: The Katso service will be terminated on 31 August 2021 – if you act on behalf of an association, a company or another organisation, please enable Suomi.fi e-Authorization

Share

From the beginning of September, the Katso ID and the Katso authorisation will no longer work in any central government e-services. From then on, acting on behalf of other parties will be handled within the Suomi.fi services. Many companies, associations and other communities continue to only use a Katso ID. It is wise to review the new practices for acting on behalf of another party before the deadlines arrived.

You can still use Katso to manage matters relating to tax and the Incomes Register until the end of August. In services other than the Tax Administration's e-services, the use of Katso ended at the beginning of the year.

‘The Tax Administration decided twice to extend the time given to Katso users to make the transition. This additional time was given because the transition to Suomi.fi e-Authorizations was slower than expected at the turn of the year. The final extension period ends now at the end of August,’ says Senior Officer Juha Kartano from the Tax Administration.

The Katso service has been used for tax matters by, among others, agricultural and forest property partnerships, associations, foundations, estates of deceased persons that have a business ID, and foreign companies. For any person or organisation needing to handle tax matters electronically, Suomi.fi e-Authorizations must be taken into use immediately if this has not already been done.

Katso user: make sure you complete new the authorization process by the end of August

The authorisations currently used within the Katso service will not be automatically transferred to the new service, but must instead be re-done as Suomi.fi e-Authorizations. Each e-service, such as the Finnish Tax Administration, the Social Insurance Institution of Finland or Finnish Customs, has instructions for the new procedures on its own website.

There are two ways to create a new mandate: Most people are able to authorise themselves in Suomi.fi e-Authorizations, while others must apply for mandate rights with a mandate application.

The majority of companies and organisations can use Suomi.fi e-Authorizations independently

In many cases, you can act on behalf of your own company or organisation without a separate mandate. When a person uses an online services, Suomi.fi e-Authorizations checks in the background the person’s right of representation from sources such as the Trade Register. There is no need for separate Suomi.fi e-Authorisations. Instead, logging-in to the e-service takes place using one’s own means of personal identification, such as banking codes or a mobile certificate.

Accounting agencies and other agents always need Suomi.fi e-Authorizations to manage matters on behalf of their client companies.

‘In practice, individuals such as the company's CEO or other signatories found in the Trade Register can manage the company's matters independently in the e-service. If the CEO wishes to give, for example, an accounting agency or financial administration the right to manage the company's financial or salary matters, they can themselves use Suomi.fi e-Authorizations to authorise them to do so,’ explains Development Manager Mika King from the Digital and Population Data Services Agency.

90 per cent of Katso users can create Suomi.fi e-Authorizations independently using the Suomi.fi online service. These include limited companies, cooperatives, self-employed people, some associations and most tax partnerships.

In such cases, a separate mandate application does not need to be made.

What kind of organisations need to apply for authorisations through a mandate application?

For some Katso service users, there is not available any reliable electronic register of basic data from which Suomi.fi e-Authorizations could check the right of representation. These organisation types include municipalities, government agencies, foundations, estates of deceased persons that have a business ID, and foreign companies. Many associations must also submit a mandate application.

These communities can initiate the registration of authorisations by submitting a mandate application in the Suomi.fi Web Service. The instructions for the mandate application first makes use of a short questionnaire to identify the organisation type and give detailed instructions on, for example, what attachments are needed for the mandate application and who must sign it. The instructions provide advice to different types of organisations for the special situations that can apply to them.

‘Authorisation is a strong legal act and requires familiarisation with the topic. The instructions should be read carefully to make sure that the application is completed correctly the first time round. This ensures that the processing of the application is not unnecessarily prolonged due to requests for further information,’ King advises.

It is a good idea to makes sure that the mandates are in place in good time before the deadlines for important notifications and applications, as the processing of mandate applications may become congested.

Foreign representatives of companies and organisations that have used Katso identification in cases where these representatives do not have a Finnish personal identity code or a means of identification and yet must transfer from the Katso service to Suomi.fi e-Authorizations. Such persons should first register with the Finnish Authenticator Identification service a foreign identity code. They will then use this to identify themselves in the services.

The Katso service no longer met present-day requirements – Suomi.fi e-Authorizations provides up-to-date information and data security

The Katso service could not have been developed to meet the current requirements without incurring considerable additional costs. Suomi.fi services apply more secure, modern and flexible solutions,’ King explains.

Suomi.fi e-Identification is strong identification that complies with today’s requirements. Katso identification was based on user names and password lists, and did not meet the requirements for strong identification.

Suomi.fi e-Authorizations make use of up-to-date right-of-representation data from basic registers, such as the Trade Register, the Business Information System, the Register of Associations, the Tax Partnership Register and the Population Information System. Unlike in the Katso service, the representation data does not need to be maintained separately.

Suomi.fi e-Authorizations is part of Finland's digital infrastructure base

Suomi.fi e-Authorizations serve the whole of Finland, covering the public sector, private sector and private individuals. The Katso service could only be used in public sector e-services, while Suomi.fi e-Authorizations can also be used in companies’ e-services.

‘It is easier and safer for citizens and businesses to act on behalf of another person when a single, familiar national system is in use. All of one's own mandates can be managed in one place, Suomi.fi e-Authorizations, both as a private person and in corporate and organisational roles,’ summarises Mika King.


If you are still using Katso, do the following:

  • • First, read the instructions of the relevant e-service on the new practices for acting on behalf of another party. For example, instructions can be found for the Finnish Tax AdministrationIncomes Register and for the Social Insurance Institution of Finland.
  • The Katso ID is becoming a thing of the past. You will instead log in to e-services using strong identification, which means either banking codes, a mobile certificate or a personal or organisational card issued by the Digital and Population Data Services Agency. You don't need a separate ID.
    • One exception to this is foreign representatives of companies and organisations that have used Katso identification in cases where these representatives do not have a Finnish personal identity code or a means of identification and yet must transfer from the Katso service to Suomi.fi e-Authorizations. Such persons should first register with the Finnish Authenticator Identification service a foreign identity code. They will then use this to identify themselves in the services. 
  • A self-employed person or a signatory of a Finnish company or cooperative may use Suomi.fi e-Authorizations to independently authorise another person or company to act on their behalf. You can find the instructions in the Suomi.fi Web Service: 
  • Municipalities, government agencies, foundations, many associations, estates of deceased persons that have a business ID, and foreign companies must all first register their mandates with a mandate application. Precise instructions for registering a mandate application can be found at: https://www.suomi.fi/e-authorizations/authorisation-with-an-application/instructions-for-submitting-the-application.

Contacts

Further information

Digital and Population Data Services Agency, Mika King, Development Manager, tel. +358 (0)295 535 301, firstname.lastname[at]dvv.fi

Finnish Tax Administration, Juha Kartano, Customer Manager, tel. + 358 (0)295 127004, juha.h.kartano[at]vero.fi

About Digi- ja väestötietovirasto

Digi- ja väestötietovirasto
Digi- ja väestötietovirasto
Lintulahdenkuja 2
00530 HELSINKI

0295 536 000 (vaihde)http://dvv.fi

Digital and Population Data Services Agency (The Finnish Digital Agency)

Digital and Population Data Services Agency (The Finnish Digital Agency) promotes the digitalisation of society, secures the availability of information and provides services related to customers’ life events.

The Digital and Population Data Services Agency (The Finnish Digital Agency) sees to the maintenance of the Population Information System, which is the foundation for our society, and to the digitalisation of society. The agency’s tasks include civil marriages, name and address changes, guardianship and administrative guardianship, maintenance of the Population Information System, development of solutions for electronic identification, as well as the development and maintenance of centralised support services for e-services. E-service support services include the Suomi.fi Web Service, electronic messages from authorities (Suomi.fi Messages) as well as authorisation for acting on behalf of another party (Suomi.fi e-Authorization).

Digital and Population Data Services Agency was founded in 2020 and it operates under the Ministry of Finance. Agency was created when the Population Register Centre and local register offices were merged to form a single agency in 1.1.2020.

http://dvv.fi/en

Subscribe to releases from Digi- ja väestötietovirasto

Subscribe to all the latest releases from Digi- ja väestötietovirasto by registering your e-mail address below. You can unsubscribe at any time.

Latest releases from Digi- ja väestötietovirasto

Digiturvaviikko avaa digiturvallisuuden ajankohtaisimmat ilmiöt 25.-29.10.20218.9.2021 13:56:23 EEST | Tiedote

Digi- ja väestötietovirasto järjestää valtakunnallisen Digiturvaviikon toista kertaa lokakuun lopussa. Virtuaalinen teemaviikko tuo digitaalisen turvallisuuden työpaikkojen näytöille ympäri Suomen ja tarjoaa käytännöllisiä keinoja digiturvallisuuden parantamiseen. Viikko tarjoaa päivittäin livelähetyksiä verkossa – luvassa on mm. ajankohtaisia keskusteluja digiturvallisuuden tilasta, Digiturvabarometrin tuoreista tuloksista ja ihmisen roolista digimaailmassa sekä vinkkejä turvalliseen etätyöhön ja syväsukellus kyberhyökkäyksiltä suojautumiseen. Viikon aikana vietämme myös kahta teemapäivää: kansallista Salasanapäivää ti 26.10. ja Tietoturvapäivää ke 27.10.

Tjänsten Katso är stängd – Många företag, föreningar och andra organisationer använder fortfarande enbart Katso-koden1.9.2021 07:50:00 EEST | Tiedote

Från början av september fungerar inte längre Katso-koden och Katso-auktorisering i i någon av Statsförvaltningens e-tjänster. I fortsättningen sköts uträttandet av ärenden för någon annans räkning med hjälp av Suomi.fi-tjänsterna. Många företag, föreningar och andra organisationer använder fortfarande enbart Katso-koden. Det lönar sig att bekanta sig med den nya praxisen i e-tjänsten i god tid före viktiga förfallodagar.

Katso-palvelu on suljettu – monilta yrityksiltä, yhdistyksiltä ja muilta yhteisöiltä puuttuu yhä sähköiseen asiointiin vaadittavat Suomi.fi-valtuudet1.9.2021 07:50:00 EEST | Tiedote

Katso-tunniste ja Katso-valtuus eivät enää toimi valtionhallinnon asiointipalveluissa. Monella yrityksellä, yhdistyksellä tai muulla yhteisöllä on edelleen käytössä vain Katso-tunniste. Puolesta-asioinnin uudet käytännöt kannattaa tarkistaa asiointipalveluista ajoissa ennen tärkeitä eräpäiviä.

Julkisen hallinnon digiturvallisuus kehittyy jatkuvasti, mutta uhkia on hallittava paremmin31.8.2021 12:00:00 EEST | Tiedote

Digi- ja väestötietoviraston toteuttaman kyselyn tulokset osoittavat, että julkisen hallinnon organisaatiot ovat kehittäneet järjestelmällisesti tietoturvaa, tietosuojaa ja häiriötilanteisiin varautumista viimeisen kahden vuoden aikana. Tähän kehitykseen ovat osaltaan vaikuttaneet lainsäädännön tuomat vaatimukset, muun muassa EU:n yleisen tietosuoja-asetuksen (25.5.2018) ja tiedonhallintalain (1.1.2020) voimaantulo. Aktiivista reagointia ovat vaatineet myös toimintaympäristön nopeat muutokset, kuten koronapandemian aiheuttama etätöihin siirtyminen sekä tietoverkkorikollisuuden ja kybervakoilun yleistyminen.

We are not born with digital skills - youth need more support in the digital world30.8.2021 06:00:00 EEST | Press release

Young people feel that they do not get enough support for learning how to use digital services. Being a digital native does not guarantee the ability to act in a digital world; instead, skills must be actively taught to young people. This is reflected in the survey published by the Digital and Population Data Services Agency on 30 August 2021 titled ‘The Digital Support for Young People’. The publication of the survey will launch the Digital Support Week, which focuses on the development of everyday digital skills from 30 August to 3 September 2021.

Digitala färdigheter uppstår inte av sig själva – ungdomarna behöver mer stöd för att fungera i den digitala världen30.8.2021 06:00:00 EEST | Tiedote

Unga upplever att de blir för ensamma i att lära sig digitala tjänster och digital ärendehantering. Digitaliseringen garanterar inte färdigheter i den digitala världen, utan man måste aktivt lära unga färdigheter. Detta framgår av kartläggningen Nuorten digitaidot ja digituen tarve (Ungas digitala färdigheter) som Myndigheten för digitalisering och befolkningsdata publicerade 30.8.2021. Kartläggningens publikation inleder Veckan för digitalt stöd 30.8–3.9.2021 som fokuserar på utveckling av digitala färdigheter i vardagen.

In our pressroom you can read all our latest releases, find our press contacts, images, documents and other relevant information about us.

Visit our pressroom