Kanta Transfer Success: The Wellbeing Services County of Central Uusimaa Retires Legacy Systems, Saving Nearly €1M Annually

The Wellbeing Services County of Central Uusimaa procured a centralized client and patient information system in 2020 to replace the various legacy systems previously used across its organization. However, the introduction of the new system did not lead to the immediate retirement of the old ones — legacy systems had to remain operational until all data stored in them had been successfully transferred to the national Kanta services or the county’s own archives. Maintaining multiple systems in parallel resulted in significant costs and additional administrative burden for the county. 

To retire the legacy systems as quickly as possible, the Wellbeing Services County launched an archiving project in spring 2024, supported by an automation-driven solution. Digital Workforce was selected as the implementation partner through an open tendering process, and the project was delivered in collaboration with subcontractor Atostek. 

The data transfer project covered the county’s Pegasos- and Mukana -healthcare systems and ProConsona social care system. The entire archiving effort was completed within 15 months, with the project timeline calculated from the first steering group meeting. 

Through the archiving project, the county was able to decommission its legacy systems in a controlled manner, securely transfer all data under statutory retention obligations to national or regional archives, and reduce the costs and risks associated with maintaining old systems. 

“All project objectives were achieved, and the extensive implementation was completed on schedule. We were particularly pleased with the clear project governance, smooth communication, and our partners' solution-oriented approach—even in challenging situations. The project benefited greatly from their deep understanding of the Kanta transfer requirements and ability to support decision-making with well-reasoned solution options”, 

says Hanna Downton, ICT Area Manager at The Wellbeing Services County of Central Uusimaa, and continues: 

“The use of automation was essential for the rapid completion of the project. Thanks to this, we were able to exit our legacy systems on schedule, bringing us annual savings of approximately one million euros and freeing expert resources for other tasks.” 

“We’re proud to serve as a trusted partner to wellbeing services counties in completing the critical system transitions. Our collaboration with the specialists at Central Uusimaa was flexible and positive throughout the project. We’re pleased that our automation solution could support their success”, says Juha Nieminen, Head of Healthcare Nordics, Digital Workforce. 

“We have implemented Kanta transfers together with Digital Workforce for nearly half of Finland’s wellbeing services counties. In every joint project, the division of responsibilities and execution have run seamlessly. Our solution is based on Digital Workforce’s robotic process automation (RPA) and Atostek’s ERA platform. The data extraction is performed using RPA, which enables agile and system-independent implementation. The conversion and transfer to the Kanta archive are carried out via the ERA platform, which is designed for managing social and healthcare data”, explains Miika Parvio, Director of ERA Services at Atostek. 

For more information:

Marja Heikkinen, Key Account Manager, Digital Workforce
Email: marja.heikkinen@digitalworkforce.com

About Digital Workforce Services Plc

Digital Workforce Services Plc is a leader in business automation and technology solutions. Its Outsmart platform and services, including Enterprise AI Agent solutions, empower organizations to transform knowledge work, reduce costs, accelerate digitalization, enhance customer experiences, and strengthen their competitive edge. Over 200 large international organizations rely on the company’s services to drive transformation through automation. Digital Workforce has particular expertise in automating healthcare and social care pathways, advancing long-term condition follow-up, improving patient safety, and enhancing the productivity of healthcare professionals. Founded in 2015, Digital Workforce employs over 200 business automation specialists across the US, UK & Ireland, and Northern and Central Europe. The company is listed on the Nasdaq First North Growth Market Finland. https://digitalworkforce.com